Running a business requires wearing many hats — but you don’t have to wear them all at once. At Fatima Virtually, I provide thoughtful, reliable support that helps you stay organized, on track, and focused on what matters most.
My goal is simple: to bring calm and clarity to your day while handling the details that keep your business running smoothly.
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Whether you need inbox organization, calendar management, or travel coordination, I’ll help streamline your daily operations so you can work with ease.
Examples of tasks include:Inbox management and client correspondence
Calendar scheduling and meeting preparation
Document organization and file management
Travel research and itinerary coordination
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Keep your projects moving forward without the stress. I assist with planning, communication, and logistics — so nothing slips through the cracks.
Examples of tasks include:Timeline tracking and follow-ups
Task management and progress updates
Vendor communication and coordination
Light research and documentation
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If your digital workspace feels cluttered, I can help you create systems that make your workday feel effortless.
Examples of tasks include:Creating SOPs (Standard Operating Procedures)
Workflow documentation
File and drive organization
Setting up simple, efficient tools and processes
Services Packages
🌿 Before You Book
To ensure I’m the right fit for your needs, I ask that all prospective clients complete the contact form before purchasing a service or package.
This helps us schedule a short discovery call to discuss your goals, timeline, and how I can best support you. I want to make sure every client experience feels clear, intentional, and well-aligned from the start.
$50/hour - 10 hours/month minimum
Perfect for entrepreneurs and professionals who need light but consistent support. You’ll gain breathing room in your week without committing to a full retainer.
Includes:
Inbox and calendar management
Light research and document prep
Task tracking and simple workflow setup
Monthly summary and check-in
Best for: solo business owners, consultants, or creatives who want reliable help handling recurring admin tasks without the overwhelm.
(billed monthly) For those infrequent moments where you need a little more support.
Your dependable partner for smooth daily operations. This package creates structure and calm so you can focus on what matters most.
Includes:
Inbox and calendar management
Project coordination and vendor follow-up
Document organization and file structure maintenance
SOP or process documentation
Weekly progress check-ins and task summaries
Best for: business owners managing multiple clients, events, or projects who need a consistent helping hand to keep things moving.
Comprehensive support for professionals who want peace of mind knowing every detail is handled with care.
Includes:
Advanced administrative support and client coordination
Project management and scheduling oversight
System setup and optimization (Google Drive, Notion, Asana, etc.)
Custom workflows, templates, and process improvements
Two strategy sessions per month for goal alignment and planning
Best for: executives, coaches, and founders ready to hand off operations and focus on growth — with calm, capable support behind the scenes.
💬 Add-Ons & Flex Options
🤝 How It Works
Every client and business is unique — that’s why I offer flexible support tailored to your needs.
Whether you’re looking for ongoing help or project-based support, I’ll meet you where you are and create a plan that makes your workday lighter.
📩 Ready to simplify your day?
Let’s connect and talk about how I can help.
FAQs
What types of clients do you typically work with?
I work with busy professionals, entrepreneurs, and small business owners who value calm, reliable support. My clients often juggle multiple responsibilities and appreciate having an organized partner behind the scenes to help them stay on track.
Do you offer custom packages or one-time projects?
Yes! While my packages are designed for ongoing support, I also take on one-time projects such as inbox organization, system setup, or SOP creation.
How does billing work?
Billing is handled on a monthly retainer basis, with additional hours available as needed. You’ll always receive clear communication about your remaining hours and next steps.
How do we get started?
We’ll begin with a free discovery call to discuss your needs, goals, and preferred way of working. From there, I’ll create a customized plan that aligns with your business and schedule.
What tools do you use to collaborate with clients?
I use tools like Google Workspace, ClickUp, Notion, and Canva — but I’m happy to adapt to the systems you already use. My focus is on creating seamless, stress-free workflows for both of us.
What if I’m not sure how many hours I need?
That’s completely okay — during our discovery call, we’ll estimate the right starting point. Many clients begin with The Steady Start and adjust as their needs grow.
What makes Fatima Virtually different?
I bring over a decade of experience supporting executives and teams in healthcare and administrative roles — environments that demand precision, confidentiality, and grace under pressure. That background shaped how I work today: calm, organized, and dependable.
At Fatima Virtually, I don’t just complete tasks — I create systems that bring structure and ease to your day. My approach combines the efficiency of an experienced executive assistant with the empathy and warmth of a trusted partner.